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Book Allowance

Book Allowance

A book allowance is an advancement charged against your financial aid refund that allows you to purchase books and other supplies. The book allowance amount will be deducted from your excess financial aid. For additional information view the Frequently Asked Questions.

The book allowance is advanced through Southwest funds not Federal Grant funds. By accepting a book allowance, the student agrees to be responsible for the full repayment of the book allowance, when a change in enrollment status results in a financial aid adjustment (i.e. changes in enrollment due to class cancellation by College, withdrawal from Southwest, cancellation/termination of aid by Financial Aid Office, etc.).

Book allowances will be posted to the Southwest Refund Card [Comdata Debit Card] or be available by paper check. If posted to a card call 888-265-8228 to verify that your book allowance has electronically posted to your card.

Date Schedule

Please see the information below to determine the best time and location to pick up your Southwest Refund Card [Comdata Debit Card] and/or paper check. The Southwest Refund Card [Comdata Debit Card] and/or paper check must be picked up by the student to whom it is issued and a picture ID must be shown.

Fall 2014 Term
Date/Day Time Locations
August 20/Wednesday 9 a.m.-3:30 p.m. Union Avenue Campus, Parrish Building, Room 101
August 21/Thursday 9 a.m.-3:30 p.m. Macon Cove Campus, Farris Building, Meeting Rooms A and B
August 22/Frdiay 9 a.m.-3:30 p.m. Union Avenue Campus, Parrish Building, Room 101
August, 25/Monday 9 a.m.-3:30 p.m. Union Avenue Campus, Parrish Building, Room 101
August, 26/Tuesday 9 a.m.-3:30 p.m. Macon Cove Campus, Farris Building, Meeting Rooms A and B
August 27-29/
Wednesday-Friday
9 a.m.-3:30 p.m. Union Avenue Campus, Parrish Building, Room 101
September 2-5/
Tuesday-Friday
9 a.m.-3:30 p.m. Union Avenue Campus, M Building, Room 107 (Cashier's Office)

Note: Starting the week of, September 22, 2014, Book Allowance checks will be available for pickup in the Cashier's Office on the Macon Cove or Union Avenue campus. Please see the information below for the specific campus/day.

Macon Cove Campus
Weekday Hours
Monday 9 a.m.-4:30 p.m.
Tuesday 9 a.m.-1:30 p.m.
Union Avenue Campus
Weekday Hours
Wednesday 9 a.m.-4 p.m.
Thursday 9 a.m.-4 p.m.
Friday 9 a.m.-1:30 p.m.

View additional information about the Southwest Refund Card [Comdata Debit Card] to include usage, balances, and fees.