Tennessee Promise

Change of Registration (Drop/Add/Withdraw)

A student may change his or her original class schedule by dropping, adding or withdrawing from classes.

Adding a Class

Throughout the last day of late registration, a student may add classes. The last date that a student may add classes is published in the College's Academic Calendar. A student who attends a class without officially registering or following the prescribed procedures for adding a class will not receive credit for that class. To add a class the student must access My.Southwest or:

  • Obtain a Change of Registration Form from an academic advisor or other designated Southwest personnel
  • Complete the form with the assistance of the advisor or other designated Southwest personnel
  • Deliver the Change of Registration Form to the Admissions and Records Office for processing, being sure that the signature or initials of the person processing the form is affixed to the form.
  • Pay any additional fees required (Fees are due and payable at the time the class is added).

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Dropping a Class

A student may officially drop or withdraw from a class within the prescribed time allowed for dropping or withdrawing as noted in the College's Academic Calendar. The date on which the student drops or withdraws from class impacts the amount of refund to which the student may be entitled. Classes dropped by the census date are dropped from the academic record. Courses from which a student withdraws after the census date are graded with the grade of "W" and are listed on the student's permanent academic record. To drop or withdraw from a class the student must access My.Southwest or:

  • Obtain a Change of Registration Form from an academic advisor or other designated Southwest personnel.
  • Complete the form with the assistance of the advisor or other designated Southwest personnel.
  • Deliver the Change of Registration Form to the Admissions and Records Office for processing, being sure that the signature or initials of the person processing the form is affixed to the form.
  • Wait for any refund due you to be mailed by the Cashier's Office (drop or withdrawal dates, credit hours dropped and number of remaining class hours impact refunds due; refunds are not due in many instances).

Note: See Cashier's Office for more information on refunds.

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Withdrawing From the College

The student must withdraw within the prescribed time period allowable as published in the College's Academic Calendar. Withdrawals occurring after the published last date to withdraw with a grade of "W" will result in the grade of "F" being assigned for each course. When the student stops attending classes and/or fails to submit the Change of Registration Form to the Admissions and Records Office, a grade of "F" will be assigned for each class. It is the student's responsibility to withdraw. When extenuating circumstances prevent the student from carrying out this responsibility in person, the student should immediately contact a counselor (Advisor) in the Advising and Counseling Office for appropriate procedures to follow. To withdraw from the College, the student must access My.Southwest or:

  • Obtain a Change of Registration Form from an academic advisor or other designated Southwest personnel.
  • Complete the form with the assistance of the advisor or other designated Southwest personnel.
  • Deliver the Change of Registration Form to the Admissions and Records Office for processing, being sure that the signature or initials of the person processing the form is affixed to the form.
  • Wait for any refund due to be mailed by the Cashier's Office (The date of withdrawal and the class(es) from which you withdraw are factors in determining whether or not you are entitled to a refund).

Note: See Cashier's Office for more information on refunds.

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Unofficial Withdrawals and Class Attendance

When a student enrolls in a course and stops attending the class, the student is considered as unofficially withdrawn. A grade of "F" will be assigned to the course at the end of the term. Attendance is monitored by each faculty member and is reported according to federal requirements. Faculty must report "no shows" (students who never attend class) and the last date of attendance for any student who has been determined to have stopped attending class. Students receiving federal financial aid and/or Veterans educational benefits may be required to repay such funds when classes are not properly attended.

Students are expected to attend all classes as scheduled. Each instructor may determine how absences and tardiness will affect the student's overall grade. This information is to be included on the course syllabus. Students are responsible for reading the course syllabus. Regardless of the reason or nature of the absence, students are responsible for the work covered by the instructor and for timely submission of all assignments. The instructor may, at his or her discretion, allow the student to hand in assignments late or make up work, quizzes, examinations or presentations missed.

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Remember to check the registration website for information and updates.