BUILDING & SAFETY PROTOCOLS
Phase II - FALL 2020 & Spring 2021
Timeline and activities described below are contingent upon health and safety guidelines and current pandemic conditions and are subject to change.
There are four primary departments facilitating the Phase II reopen process: Public Safety, Physical Plant, Information Technology Services and Human Resources. As noted below, each department plays an important role in its own right. Additionally, cross-departmental coordination is woven into the plan.
Police Services will take the lead on building access and parking. Everyone entering all campuses, including employees and students, will enter and exit at separate locations for all class sessions. Cones will be installed to promote social distancing in facility parking lots. Parking procedures will be regularly monitored and strictly enforced.
A clean campus and safe operating environment is the top priority for Physical Plant. Additionally, PPE availability is central to Phase II and is a key focus. Disposable masks and gloves have been ordered in sufficient quantities to allow all on-site personnel to frequently refresh their equipment. Disposal procedures have been developed. PPE checkpoints have been identified and social distancing markers are being installed in facilities and classrooms.
Custodial staff will return to campus several weeks before Phase II Back to Campus to set up and sanitize classrooms. Employees responsible for shipping and receiving and facilities maintenance (automotive and locksmiths) will likely return as well to provide the necessary support for Back to Campus.
Classrooms and equipment will be cleaned thoroughly after each class/group meeting. Class sessions will be scheduled to provide adequate time for thorough sanitation and trash removal between classes.
Custodial Services will implement the following protocols to minimize the risk of infection and viral spread:
- Facility doors will be kept open to prevent touching.
- Body temperature screening checkpoints will be strategically located.
- Health risk assessments will be performed as part of check-in procedure.
- Classrooms and equipment will be sanitized after each class session.
- Doors to classroom and restrooms will remain open to minimize/prevent touching.
- Body temperature assessment checkpoints will be installed at main entrance (see details below).
- College staff will perform risk assessment for everyone entering the College, including faculty, staff and vendors, at check-in that includes screening questions regarding current health symptoms.
- Digital sign-in protocols are being explored to minimize risk of infection.
- Appropriate instructional and directional signage will be installed at main entrance, PPE stations and other strategic locations.
- Exterior facility doors will remain locked.
Should a confirmed case of COVID-19 occur during Phase II of the Back to Campus Plan, the building where the case is confirmed will be closed for intensive cleaning and sanitation according to CDC guidelines. The building will be offline for 48-72 hours. Physical Plant will notify the campus when the building is safe for use again. If the affected building houses classrooms that are being used during Phase II, those classes will be relocated to another building when possible. Students, faculty and staff will follow the Southwest internal COVID-19 infection reporting process.
All persons accessing campus will be asked to park in the appropriate parking and comply with measures taken by Public Safety, which could include placing cones in parking lots to create space when vehicles are entered and exited.
All persons on campus during Phase II are required to wear PPE. The College will provide face masks and gloves to all students, faculty, staff and vendors that will be on-site during Phase II. Additional PPE will be provided for essential personnel in Physical Plant and Public Safety.
Physical Plant will distribute PPE to the appropriate classrooms and offices. PPE will be disposed of in open top drums that are designed for easy disposal and hazardous waste collection. The following are the protocols for PPE usage and disposal:
- Masks and gloves should be changed and disposed at frequent intervals.
- Glove dispensers will be located at every entrance point and outside every occupied classroom.
- Glove dispensers will be available for employee suites and common spaces.
- Masks will be distributed at every entrance point.
- Disposal receptacles will be located at every entrance point and outside every occupied classroom and main entrances at each open building.
- Hand sanitizer will be located at every entrance point and inside each occupied classroom.
- Hand sanitizer will be available for employee suites and common spaces.
Body temperature screening kiosks and hand-held digital temperature scanning will be deployed at the Macon Cove and Union Avenue campuses and Whitehaven and Maxine A. Smith centers to facilitate an orderly check-in and assessment process.
All buildings will have a separate entrance and exit. One-way entrance and exit points will be identified at each campus where students will attend classes. The entrances and exits will be identified in collaboration with Physical Plant staff. All entry and exit points will have a hand sanitizing or handwashing station and a receptacle to safely discard PPE materials.
The Fulton building is unique as it is currently under construction, which renders a majority of the building inaccessible. Specific protocols for this building are in development. All other buildings will have signage and crowd control stanchions to facilitate ease of entrance and exit.
To promote social distancing, ITS will remove keyboards from various workstations in classrooms. ITS also will configure and test the body temperature screening kiosk. If the equipment proves to screen effectively, ITS will lead the deployment to the buildings that will be accessible in Phase II.
ITS will provide tech support for the testing lab in Farris Building on Macon Cove Campus during Phase II. Client Service and Support will image Phase II labs. In addition, Media Services will service Phase II classroom equipment.
Sanitizing wipes, disinfectants, gloves and paper towels will be provided in areas that will be used during Phase II. After each use of refrigerators and microwaves persons should wipe down all areas (refrigerator door handles, microwaves, etc.). Also, social distancing should be practiced when accessing refrigerators, using microwaves and eating.
All members of the Southwest community should focus on the following infection control strategies:
- Cover your nose and mouth with tissues when you cough or sneeze and throw the tissue in the trash after use.
- Wash hands often with soap and water for 20 seconds or more, especially after coughing or sneezing. Alcohol-based hand sanitizers are also effective.
- Avoid touching your face, especially your eyes, nose and mouth to avoid spreading germs.
- Improve your immune system by getting enough rest (eight hours is ideal), exercising regularly, and eating healthy.
- Stay home if you are sick and avoid close contact with sick people. Employees with flu-like illness are encouraged to stay away from work and classes and limit interactions with other people (called "self-isolation"), except to seek medical care, for at least 72 hours after you no longer have a fever, without the use of fever- reducing medicines. You should stay away from others during this time period. Promptly seek medical attention if you have a medical condition that puts you at increased risk of severe illness from flu, are concerned about your illness, or develop severe symptoms such as increased fever, shortness of breath, chest pain or pressure, or rapid breathing.
- Students and employees are requested to self-report if they have tested positive for COVID-19. The self-reporting form is an online, short questionnaire that can be filled out on a PC or mobile device, even a cell phone. Access the form on the College’s COVID-19 homepage or click this link: http://www.southwest.tn.edu/self-reporting.htm. Please note that Southwest will take all appropriate steps to protect an individual’s privacy in accordance with applicable law, but cannot assure complete confidentiality of the form when the health and safety of students, employees and visitors depends upon appropriate sharing of information to parties such as public health officials. Typically, information gathered will remain confidential as directed by the Shelby County Health Department. The College will notify the Shelby County Health Department, but will NOT divulge the identity of the person(s) in question to the greater campus or Memphis communities. The College will also assess the credibility of every self-report to determine whether to provide an update to the campus community.. For specific regulations on HIPAA Privacy and sharing patient information, clickhttps://www.hhs.gov/sites/default/files/february-2020-hipaa-and-novel-coronavirus.pdf.