HEERF Student Email Template

Dear <Student_Name>,

The U.S. Department of Education (USDOE) released guidance related to CARES Act emergency grant funding to higher education institutions. Eligible students must meet certain citizenship status requirements. Students exclusively enrolled in online courses prior to March 13, 2020 are not eligible. Our institution determined funds would be allocated to the largest number of students possible due to impacts of COVID-19 related events. Following Secretary of Education DeVos’s guidance, Pell eligible students received priority funding. However, based on our institution’s determined criteria, certain non-Pell eligible students were also considered eligible for funding.

Any disbursed emergency grant funds will be released to you by either refund check or direct deposit, depending on the method you have setup with the college. A payment is not necessarily a reflection of your current student account balance, as these funds are disbursed directly to a student no matter if a current balance is owed to the institution.

Although you are considered qualifying based on institutional criteria and affected by the transition to online learning due to COVID-19, USDOE regulations require funds be used to cover expenses related to the disruption of campus operations due to coronavirus (including eligible expenses under a student’s cost of attendance, such as food, housing, course materials, technology, health care, and child care). Therefore, any emergency grant funds disbursed to you must be used for such qualifying expenses. Your acceptance of the funding is considered confirmation you have a qualifying expense. If you wish to return the funds to the institution, you must contact the Bursar's Office at bursar@southwest.tn.edu.

Our staff are available and willing to assist you with any additional questions you may have at this time or as you think about re-enrolling for the summer and/or fall terms. Please contact your Professional Academic Advisor at advising@southwest.tn.edu to setup an advising appointment. If you have already been advised, please contact the Registrar's Office at records@southwest.tn.edu with questions regarding registration.

Stay safe!


Dr. Tracy D. Hall,
Southwest Tennessee Community College