Contracts will be routed for signature in an electronic environment utilizing email and a requisition entered into Saluqi Buy/SciQuest for each contract, as is currently required. This will result in the issuance of a Purchase Order upon execution of the contract. Contracts routed via email must include a Contract Routing Form in addition to the contract. A sole-source justification will continue to be required if a non-competitive purchase is requested, and must be attached to the contract documents. If the vendor is new to Southwest, a New Vendor Packet will also be required.
All approvals/signatures required on the Contract Routing Form will be obtained via an email string with the Contract Routing Form and Contract attached. There is no change in the required approvals. The body of the email will contain approval verbiage from each approver; “I approve” is sufficient. Email documents will be retained for signature/approval documentation.
The requesting department will be notified when the contract has been fully executed. An image of the executed contract will be included in the email notification.
Please reference the Purchasing website for specific information regarding purchasing and contract guidance and the Document Library for relevant forms. For questions, please email Purchasing@Southwest.tn.edu.