The Southwest Source Constitution

Ratified: August 8, 2015

Preamble

The Southwest Source is here to inform students through electronic and print about social, economical, political, medical, and educational issues on campus as well as all around the world. We will provide a paper that is about the student's ideas, circumstances, complaints, opinions, and culture. The Southwest Source will broadcast the truth, the whole truth, and nothing but the truth to the students of Southwest.

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Article I: Name

The Southwest Source is the name that will remain for the Southwest Tennessee Community College newspaper. However, the paper may be referred to as "The Source."

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Article II: Purpose

The purpose of The Southwest Source is to fulfill its mission by gathering information to enhance, embrace, and enlighten the minds of the students. Featuring work from other students outside of the Editorial Board should also fulfill this purpose. The Southwest Source will in no way try to dim or delete any voice of the students who attend or are alumni of Southwest Tennessee Community College.

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Article III: Editorial Board

The Editorial Board will consist of an Editor-in-Chief, Deputy Editor, Online Editor, Print Editor, and Creative Editor. The members of the Editorial Board are required to attend all meetings and functions. The Editorial Board is responsible for creating the paper.

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Article IV: Southwest Source Interns

The Southwest Source Interns, also known as SSI, are a valuable asset to The Southwest Source. The Southwest Source Interns, whether many or few are advised but not required to attend all meetings and functions. The Southwest Source Interns are to assist the Editorial Board in creating the paper.

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Article V: Membership

Any currently registered full-time or part-time student in good standing at the college and having with a minimum GPA of two point five (2.5) and six (6) credit hours, is able to become a member of The Southwest Source Editorial Board. The Southwest Source Interns are also required to uphold the same standards, if they are asked to fulfill a position on the Editorial Board.

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Article VI: Tenure of Office

The Editorial Staff will serve a term of two school years, which is equivalent to two consecutive semesters of fall and spring. No student shall serve a position on the Editorial Board for more than two terms. However, the Editorial Board is not guaranteed two terms. Students are allowed to serve as Southwest Source Interns for as long they are students attending the college, upholding the standards required.

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Article VII: Meetings

  • Section 1: Southwest Source meeting are held on the first and third Thursdays of each month during the fall and spring semesters.
  • Section 2: An agenda is required prior to each meeting. Agendas are to be emailed the Wednesday before the meeting and hard copies will be provided during the meeting.
  • Section 3: Southwest Source minutes are to be emailed the Friday after the source meeting, at which time the Editor-in-Chief and advisor will confirm them. Once confirmed by the Editor-in-Chief and advisor, the minutes will be sent to the entire Editorial Board.
  • Section 4: Meetings are for the communication of all the members who attend. Side bar conversations are to be annulled.
  • Section 5: If for any reason a member cannot attend a meeting, the member must contact two of the following: Advisor, Editor-in-Chief, or Deputy Editor. This is to ensure accountability.

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Article VIII: Editorial Board Qualifications

All members of the Editorial Board must have completed at least one (1) semester at Southwest, have a cumulative grade point-average of two point five (2.5), be in good standing with the College and be currently enrolled in a minimum of six (6) hours at the College. A member will lose their position on staff, if a member is not in good standing with the College during the term or if their grade point average falls below a two point five (2.5).

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Article IX: Editorial Board Privilege

Members of the Editorial Board determine which works of art are featured in the final draft of the paper. Thus, the Editorial Board is ultimately responsible for the papers completion and timeliness; their decisions are the final say-so. The Editorial Board also has the advantage in being first priority when attending out-of-state journalism conventions, trips, and workshops.

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Article X: Vacancies

Should there be a position on the Editorial Board to become vacant, a Southwest Source Intern would be chosen by the Editor-in-Chief to fulfill the position. If the Editor-in-Chief were to lose or resign from his or her duties as Editor-in-Chief, the Deputy Editor would be the Editor's successor. The successor would then choose his or her Deputy Editor and delegate a Southwest Source Intern (SSI) to fulfill the vacancy.

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Article XI: Compensation

All Editorial Board members will be required to submit work assignments for every issue of the paper and attend all meetings. Members must also submit records of 25 hours worked each month to receive monthly stipend checks within the fall and spring semesters. The Southwest Source Interns are not held to this requirement, as they do not receive compensation.

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Article XII: Disciplinary Actions

The following disciplinary actions will take place if any member of the Editorial Board is in non-compliance with The Southwest Source Constitution, approved minutes, assignments, or Student Code of Honor. Each counseling session will include: the Counselee, Editor-in-Chief, Deputy Editor, and Advisor(s).

  1. The first violation will be written in the form of a pink slip and/or emailed by the Editor-in-Chief and/or Advisor. The violator will be asked to come to a special meeting with the Editor-in-Chief, Deputy Editor, and Advisor(s). During this meeting the violator will be counseled and given a written warning; if the violator does not attend this meeting, it will be considered a second violation and the second disciplinary action (listed below) will take place. (If the violator does attend the meeting, then their status as a member of the Board is secure – unless they violate the rules again, in which case they will be subject to the second violation below.)
  2. The second violation will be result in verbal discipline within the next meeting, conducted by the Editor-in-Chief or Advisor and documented within the minutes by the Deputy Editor. If their performance and behavior continues to be unsatisfactory following this second disciplinary session, they will be removed from the Source. If the violator is not present in the meeting, it would also be considered a final violation, and the individual shall be relieved of their duties as a Source Board member for that also.

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Article XIII: Bylaws

General Duties of the Editorial Board

The Editorial Board is to respond to all emails consistently in a timely manner. Electronic email should be checked no less than once a day. If there is a problem with a members' email account it is to be reported to the Editor-in-Chief and/or advisor and the member should communicate their problem through an alternate email, by phone, or verbally in person.

Duties and Responsibilities of the Editorial Board

Note: Every Board member must have knowledge of the creation of the layout.

Editor-in-Chief

  • The Editor is to make all assignments to the Editorial Board.
  • The Editor is to provide an agenda for every meeting through email.
  • The Editor is required to be present at all of the meetings.
  • The Editor is required to attend special meetings.
  • The Editor is to attend all functions held by The Southwest Source.
  • The Editor is to provide a production timeline with deadlines for assignments.
  • The Editor is required to meet his/her deadlines.
  • The Editor is to assist his/her staff with help when asked.
  • The Editor is responsible for making the final decisions of the paper.
  • The Editor is to abide by The Southwest Source Constitution and Student Code of Honor.

Deputy Editor

  • The Deputy Editor is required to attend all meetings.
  • The Deputy Editor is also required to attend special meetings.
  • The Deputy Editor is to write the minutes for all meeting and email them to staff and advisors 24 hours after meetings.
  • The Deputy Editor is to complete his/her assignments by the deadline.
  • The Deputy Editor is to attend special functions held by The Southwest Source.
  • The Deputy Editor is to assist the Editor-in-Chief with matters of The Southwest Source.
  • The Deputy Editor is to abide by The Southwest Source Constitution and Student Code of Honor.

Online Editor

  • The Online Editor is required to attend all meetings
  • The Online Editor is to complete his/her assignments by the deadline.
  • The Online Editor is required to attend special functions with The Southwest Source.
  • The Online Editor is responsible for The Southwest Source online domain and editions.
  • The Online Editor is to upload articles in a timely manner.
  • The Online Editor is to edit articles submitted for the online edition.
  • The Online Editor is to work with the Creative Editor on the layout and design.
  • The Online Editor is to submit the final version to the Editor-in-Chief for approval.
  • The Online Editor is to collaborate with The Southwest Source Interns.
  • The Online Editor is to abide by The Southwest Source Constitution and Student Code of Honor.

Print Editor

  • The Print Editor is required to attend all meetings
  • The Print Editor is to complete his/her assignments by the deadline.
  • The Print Editor is required to attend special functions with The Southwest Source.
  • The Print Editor is responsible for The Southwest Source print editions.
  • The Print Editor is in charge of assigning pieces to The Southwest Source Interns.
  • The Print Editor is to edit submitted articles for the print edition.
  • The Print Editor is to work with the Creative Editor on the layout and design.
  • The Print Editor is to submit the final version to the Editor-in-Chief for approval.
  • The Print Editor is to collaborate with The Southwest Source Interns.
  • The Print Editor is to abide by The Southwest Source Constitution and Student Code of Honor.

Creative Editor

  • The Creative Director is required to attend all of the meetings.
  • The Creative Director is to complete his/her assignments by the deadline.
  • The Creative Director is to attend special functions held by The Southwest Source
  • The Creative Director is responsible for creating the layout for The Source print and online issues.
  • The Creative Director is to collaborate with The Source Print and Online Editors and Interns.
  • The Creative Director is to abide by The Southwest Source Constitution and Student Code of Honor.

The Southwest Source Advisor Guidelines

  • The Advisor is to know and have a clear understanding of the responsibilities and duties of the Editorial Board.
  • The Advisor is responsible for giving a clear understanding of the responsibilities and duties of the Editorial Board to the Editorial Board.
  • The Advisor is to carry out the needs of The Southwest Source and its members by, but not limited to:
    • Attending all the meetings and functions.
    • Keeping knowledge of their current developments.
    • Addressing any of their comments, questions, concerns, ideas, and troubles.
    • Enforcing the Southwest Constitution and Student Code of Honor
  • An Advisor should acquire a working knowledge of Tennessee Board of Regents policies and guidelines as they relate to fund raising, fund accounting, and fund disbursement as outlined in TBR and Southwest business policies and guidelines. The Advisor should then assist with the financial duties associated with The Southwest Source by counseling and assisting the staff members, by reviewing financial statements and accounts, and by assisting with Southwest procedures designed to safeguard funds.
  • An Advisor should attempt to assist in the planning of all social and formal functions whether on or off campus. The advisor shall routinely appear at planned social functions. Advisors should, in aiding The Southwest Source in planning events, maintain consistency with all Southwest and Tennessee Board of Regents' policies.
  • An advisor should encourage the development of initiative and leadership within The Southwest Source, should assist staff members of The Southwest Source in identifying potential members with The Southwest Source, and should serve as a resource person for The Southwest Source.

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