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POLICY MATTERS: Contracts and agreements approval process update

By Tameka Perry, Esq.
Equity & Compliance Director/Special Assistant to the President

POLICY MATTERS: Contracts and agreements approval process updateSouthwest is a major economic engine in Memphis and Shelby County. As such, we have partnerships and conduct business with dozens of companies. This requires entering into various contracts and agreements. 

Employees who require the official signature of the College on documents or contracts must comply with the approval policy set forth by the College. This is in accordance with TBR Policy Approvals of Agreements and Contract: 4.02.01.00.  Whether a document is called an agreement, contract, memorandum of agreement, memorandum of understanding, terms and conditions, purchase order or other similar name, it is subject to the requirements of this policy. 

If you are engaged in procuring such documents, please review the College’s Contracts and Auxiliary Services webpage that contains details of the College’s agreement approval process.

All agreements that affect Southwest Tennessee Community College must be approved and signed by the President or the President’s designee.  This includes, memoranda of understanding, terms and conditions, purchase orders, and all similar documents.

If you believe that you were previously appointed as the President’s designee for contracting purposes, please note that your authority is no longer valid.  You must follow the approval process on the Purchasing and Auxiliary Services webpage.  There are no exceptions.  

If you have questions after you have reviewed the Purchasing and Auxiliary Services webpage, email purchasing@southwest.tn.edu.